Investing in a business takes time and money. Naturally, you’d want to get the most bang for your buck, project management software included. If you’re on the fence about which software to get, then this Teamwork vs ClickUp comparison is what you need.
By the end of this comprehensive comparison, you should better know which program is best for you.
There’s a lot to cover, so let’s dive right in!
Teamwork VS ClickUp – The Differences and Similarities
The following are the primary contrasts of Teamwork and ClickUp at a glance. I’ll tackle their features more comprehensively later on in this post.
Differences:
- You can manage Teamwork using their Windows phone app, whereas ClickUp has yet to make this possible.
- Teamwork delivers other products (such as Chat, Teamwork Desk, CRM, and Spaces) to construct a whole company suite, but ClickUp does not.
- Client collaboration tools are more critical in Teamwork. In contrast, ClickUp restricts the number of guests you may invite based on your payment plan. Note that you can only offer clients read-only capabilities.
- The customer service team at Teamwork has predetermined hours of operation, but ClickUp provides human customer help 24/7.
- ClickUp’s sheer amount of capabilities can be overwhelming at first, whereas Teamwork is more straightforward and beginner-friendly.
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Similarities:
- Both target freelancers, small, medium, and large businesses, resulting in a wide range of clients.
- Limited free plans are available from both ClickUp and Teamwork.
- Both solutions allow you to establish workflows in order to keep jobs moving between team members seamlessly.
- Customer service is available via phone, live chat, and video training on both sites.
- These software solutions can handle up to 1000 users with ease.
- Portfolio management, subtasks, milestones, and multiple assignees are all elements that ClickUp and Teamwork have in common.
- ClickUp and Teamwork work together effortlessly on desktop (Windows, Mac, and Linux) and mobile devices (iOS and Android).
Teamwork 101
This Irish-based web software company, founded in 2007, provides clients with simple solutions to their project management problems.
Teamwork, used by over 20,000 businesses, grabbed the world’s attention when it integrated vital business tools into a single unified platform.
Google Drive, Microsoft Teams, Microsoft Office, Dropbox, and a slew of others are just a few examples.
Since its introduction, Teamwork has expanded its product range to include Teamwork Desk, Teamwork Chat, Teamwork Spaces, and Teamwork CRM.
These extensions all work together to provide you with everything you need to manage and operate your online business from any one location.
ClickUp 101
ClickUp, which was founded in 2017, is dedicated to improving productivity.
The software began as a comprehensive project management tool and is now defined as “full-featured and customizable.”
Fast forward to today, ClickUp is striving to improve its software by adding new features with the help of its users.
ClickUp allows its users to vote on which innovations they want to see and grade their most recent updates. As a result, ClickUp has evolved into one of the most versatile and user-driven project management solutions available.
ClickUp’s promises to “save you a day a week.” Imagine what your company could accomplish with 52 extra days every year!
With that in mind, it’s no surprise that GetApp recently ranked ClickUp as the best management software. For adaptability, app connectivity, and much more, this software scored a 4.7 out of 5 ratings!
Teamwork vs ClickUp: A Comparison of Their Features
Both Teamwork and ClickUp claim to save you time and effort when it comes to project management. Their features reveal how they do so. Now, let’s take a closer look at the toolkits available from these companies.
Teamwork’s Functions
Portfolio Management
The ‘Portfolios’ feature in Teamwork lets you manage larger and more complicated activities, each of which may encompass many projects.
You can obtain a bird’s-eye view of all active projects here. So this feature makes it simple to see whether activities are in progress, ready for review, or finished.
You can also create triggers that shift tasks amongst team members automatically. You’d want this to happen when they’re ready for the next stage of your workflow.
Furthermore, Teamwork makes it simple to see when projects are falling behind. Tasks that must be carried out to stay on track are on full display.
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Project Management
The primary purpose of Teamwork is to assist you in managing your responsibilities and projects. You can quickly arrange all of your projects and activities within project dashboards.
You may submit files, leave comments on tasks, and engage with your team from here. Depending on your preferences, you can also visualize assignments using Gantt Charts, task lists, or board views.
Workload Management
Teamwork includes a practical work management system that allows you to allocate projects to people who can finish them.
You can use this approach to see which team members have many on their plates. On the other hand, this is also beneficial to take on more work.
You’ll be in a much better position to spread the workload more effectively now that you’ve gained these insights.
Working in a group also allows you to plan out workflows ahead of time. So it’ll be breezy to assign recurring or one-time assignments.
You may also divide daily projects into subtasks, each with its due date, privacy settings, and assignees.
The templates in Teamwork make this easier because they’ve all been optimized for specific operations.
For example, checklists for new client onboarding, product launches, content plans, event plans, bug tracking, and so much more!
Time Tracking
For more uncomplicated billing, Teamwork includes built-in time tracking. This makes it uncomplicated to track how many hours were spent on a project. This, of course, helps to streamline your billing.
Not only that, but you can use this tool to get a better sense of which jobs are the most time-consuming. You’ll be in a better position to streamline and improve your current operations to achieve optimal efficiency with this information.
Teamwork Scaling
Teamwork does not disappoint if you want a project management platform that can be expanded into a suite of business solutions. It comes with many add-on services that extend its capabilities beyond project management.
To provide better customer service, the Teamwork Desk, for example, allows you to construct inboxes and a ticket assistance system. On the other hand, Teamwork CRM is a full-featured customer relationship management system.
This package has everything you’ll need to keep track of your leads and maintain your relationship with them. Similar to Google Suite, Teamwork Spaces allows you to foster collaboration to work with other team members in real-time.
Finally, Teamwork Chat includes a chat feature similar to Slack that allows your team to communicate throughout the day.
These Teamwork solutions work together to give you a one-stop-shop for all your team and customer management needs.
Working With Clients
You can provide your clients unrestricted access to Teamwork. You also have complete control over what they see and don’t see. However, there’s no limit to how much and when you can involve them in the project.
From start to finish, clients may examine and provide feedback on your work in one central location, boosting cooperation.
ClickUp Functions
Task Management
It’s effortless to do the following with ClickUp:
- Schedule repeating tasks
- Filter and search for the tasks you need to do
- Use the multitask toolbar to perform a single action across many activities, such as checking off multiple to-dos at once
- Save your favorite views (such as list, workload, and table views) to your own customized sidebar for quick access.
- Reorganize your items using ClickUp’s drag and drop interface
- Spaces, projects, lists, tasks, and more may all be saved as templates.
- Display jobs in a variety of ways (box, calendar, Gantt charts, mind maps, timeline, workload, tables, or maps).
You can also reduce jobs in ClickUp’s task tray to keep things tidy instead of keeping many tabs open.
Project Management
ClickUp makes it simple to work in an aesthetically appealing way while staying on track with project management. You have a variety of task views to pick from, including:
- Table view
- Gantt charts
- Mind maps
- Board view
- Map view
- List view
- Activity view
- Timeline
- Code embedding
- Box view
- And so on…
You can give your tasks specific statuses to make it easier to track their progress. You can do so with terminology and descriptors relevant to your project.
Task dependencies can also be established. These are useful for determining what chores must be completed before moving on to the next.
You can also designate numerous employees to each job to ensure that all necessary contacts are informed. Project milestones, reminders, targets, and scrum points can all be created.
The latter gives each work a priority value so that your team understands what to focus on.
With ClickUp’s workload view, you can see how much work each team member is currently doing. This keeps track of how much work each team member can handle and how many jobs they’re already handling.
ClickUp also includes a checklist template, allowing your team to run through recurrent processes and tick off items. If you want to build a consistent approach to regular duties like desk cleaning, this is the way to go.
Finally, ClickUp allows you to create wikis and documents. Your team can keep track of everything they’re working on, and everyone will be aware of important project details. You could, for example, make a wiki for your product catalog.
This might include documentation for every single item. Everyone on the team can immediately look up what it does, how much it costs, and other details.
Otherwise, docs work similarly to Google Docs in that you may collaborate in real-time. You can also utilize handy templates to structure the data you wish to show.
Scheduling Tools
ClickUp also allows you to plan all of your projects, making it simple to see when a project is due.
You may use ClickUp’s scheduling tools to:
- Set due dates
- Drag and drop spontaneous tasks into the time view
- Sync tasks with calendars
- Include time estimates to tasks
Time Tracking
ClickUp’s integrated time tracker or one of its connectors can be used to track time automatically. This makes it effortless to track how much time you and your team spent on a project.
You can also use it to keep track of the hours you owe contractors. Time tracking also allows you to discover patterns, such as how long your team accomplishes various tasks on average.
Collaboration
ClickUp has many useful collaboration functions, such as real-time document editing. For comparison, this operates similarly to Google Docs.
Additionally, you can:
- Detect when real-time collaboration is taking place
- Make changes to the comments. You don’t have to delete and rewrite if you make a mistake in a comment you’ve submitted. Simply edit it whenever you want.
- Embed links
- Use the Chrome plugin to take screenshots to show your colleagues.
- Tag members of the team in remarks
- Recognize programming language (The software will color-code relevant functions in an easy-to-read manner.)
Customization
You’ve probably seen that ClickUp has a lot of customizable options, such as views, templates, and statuses.
Moreover, you can also:
- Enable dark mode
- Make custom filters to locate what you’re looking for
- Change the color theme for the entire interface
- Make custom tags
- Assign custom user roles
It’s worth mentioning that a white-labeled version of ClickUp is also available at this time. This allows you to customize the platform to match the look and feel of your company.
Resource Management
The resource management tools in ClickUp reveal who is overburdened with work. You’ll also receive team reports so you can keep track of what everyone is up to.
These reports reveal which tasks are being worked on, who is behind, ahead, and what has been done. They provide insight into your team’s progress.
You can also receive time estimates to discover how long it will take to complete various chores.
You may also use team points to add a little friendly competitiveness to the office. This entertaining initiative allows you to recognize and reward productive team members based on a trustworthy indicator of their productivity.
Integrations
By its very nature, project management is a juggling act that affects every aspect of your company. As a result, you’ll need to choose a solution that works well with your current tech stack. Here’s when native integrations shine.
Teamwork
You may integrate with a variety of other tools in addition to Teamwork’s core features. All of these tools can be found on Teamwork’s website. However, there are a few notable exceptions:
- Hubspot
- Google Drive
- Harvest
- Gmail
- Xero
- Slack
- Dropbox
- Clockify
- Chatify
- QuickBooks Online
- Etc.
You’ll also get an API key, allowing you to go beyond the built-in connections and create your own.
ClickUp
ClickUp, like Teamwork, has a slew of connectors, including Zapier and an open API. So, if you know how to code, you can build your bespoke connectors. The following are some of ClickUp’s most famous native integrations:
- Slack
- Harvest
- Figma
- Zoom
- Discord
- GitHub
- Google Drive
- DropBox
- Microsoft Teams
- Calendy
- Etc.
Customer Support
If you want a project management tool to utilize for years, you’ll want to know if an issue happens. With these two solutions, you’ll be in good hands. Now, let’s examine the customer support that each platform provides.
Teamwork
The self-help resources provided by Teamwork are rather impressive. It has a very comprehensive online support center. You’ll find lots of tutorials, how-tos, and tips here to help you with the majority of your issues.
Monday through Friday, from 7 a.m. to 12 a.m. GMT, Teamwork’s support team is also available via email or phone. On weekends, they offer limited coverage, and you can purchase a ticket on their website at any time.
In addition, Teamwork hosts live webinars where they demonstrate their services. It’s a wonderful method to better look at them before committing and investing.
ClickUp
Unlike Teamwork, ClickUp aims to be available 24 hours a day, seven days a week. You can reach them using an online form, email, phone call, or live chat.
If you prefer self-help, you can discover online support documentation similar to Teamwork. Most significantly, they provide manuals and tutorials that explain how to utilize their product in detail.
Pricing
Better project management can boost your productivity and, as a result, your profit margins. However, the program’s cost is offset by the amount you pay each month for it.
Let’s look at what Teamwork and ClickUp have to offer for your moolah.
Teamwork
You can choose between monthly and annual billing for all of Teamwork’s price levels. You will save money if you choose the latter. We’ll go over each tier one by one below (prices are based on annual payments):
Freemium Plan
With Teamwork’s free package, small teams may get started managing their projects. You can do the following using this plan:
- Work on two different projects. All of your tasks and subtasks are organized in a project.
- Add up to five users to your account
- Access a restricted amount of space (100 MB of storage)
Pro Plan
This package costs $10 per month per user. The Pro Plan lets you manage 300 projects with full client access and 100GB of storage. Twenty project templates, endless board views, and billing and invoicing capabilities are also included. You’ll also have access to Teamwork’s regular integrations.
Premium Plan
This package will cost you $18 a month per user and will give you access to 600 projects. You’ll also get 250 GB of storage. In addition, you’ll have access to advanced project management tools, such as:
- Project tags
- Access to editing history (see what has been changed or moved)
- Custom fields
- 50 task templates
- Portfolios
- Time allocation (keep track of deadlines, tasks, and team members)
- Burndown reporting (This allows you to see how quickly you’re completing things on your path to the next milestone. A graph can be used to visualize the burn rate for a group of jobs. Therefore, if your burn line crosses over the ideal, you’re off target.)
Advanced connectors, such as One Drive for Business, Hubspot, and SharePoint, are also available.
Enterprise Plan
Contact Teamwork’s sales team for a personalized estimate if you require more from your project management software. In addition to a custom plan that is tailored to your company’s specific needs, the Enterprise package includes:
- SSO support
- A dedicated customer success manager
- 500GB of storage
ClickUp
Prepare to be astounded by ClickUp’s low prices if you were amazed by Teamwork.
ClickUp has a Free Forever plan that claims to cover all of the demands of a solopreneur or small team. To be more exact, you’ll get:
- Many complex functions are ‘trialed,’ which means you can only use them 100 times before you have to upgrade. Custom views, Portfolios, mind maps, goals, custom fields, timeline views, workloads, and many more features are included.
- Five spaces for unlimited tasks (The second level of the hierarchy is spaces, which allows you to modify everything. Overarching operations such as reporting, marketing, and customer service are organized using these.)
- 100MB of storage
Let’s have a look at the paid ClickUp plans (prices based on annual invoicing):
Unlimited Plan
You get to enjoy the following for only $4 per user per month:
- Customized views
- Unlimited spaces
- More file storage
- Unrestricted access to other project management features like custom fields and mind maps
- Set read-only permissions to guests
- 1,000 automations per month
- You can load your dashboard with a set number of widgets.
- Milestones, analytics, Gantt charts, scheduling
Business Plan
This package costs $9 per month per user and includes everything stated above, as well as:
- 10,000 automations per month
- Customizable forms so that your colors mimic your brand
- Granular time estimates for tasks per assignee
- Unlimited workload and timeline view (previously limited to 100 uses)
- Work-in-progress limits (limit how many unaccomplished tasks each member will take on)
- Goal folders (set business objectives, put up weekly goals, and organize milestones in one place)
Enterprise Plan
This grants access to premium assistance as well as advanced security. For example, you can fine-tune security rules and permissions to your heart’s content, and you’ll comply with HIPAA.
The Enterprise plan can be completely white-labeled and increases your monthly automation limit to 100,000.
To obtain a quote, you must contact ClickUp’s sales department directly. ClickUp invites users to make a deal on this page.
Please note that you can specify how much you’re prepared to pay per user per month. You can convey these details when you directly negotiate with ClickUp for a more customized price. This is a feature available on all of their premium plans!
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Teamwork VS ClickUp – Pros and Cons
This is the section to go if you want a quick recap of everything we’ve talked about today. Nothing beats a quick pros and cons list to emphasize the benefits and drawbacks of Teamwork vs. Clickup.
Teamwork
PROS
- With merely a few clicks, you can effortlessly organize your projects and manage your teams.
- Schedules and collaborations are a breeze to set up.
- Its feature-rich system combines essential and advanced tools.
- Can integrate seamlessly with other platforms
- Workflows are streamlined with communication, making sure that tasks are allocated correctly
- Manage your team on the go with the mobile version
- Affordable (a Free Plan is available, however limited)
- Able to accommodate as many clients as you want to collaborate or view your progress
- You can overview workloads quickly.
- It comes with portfolio management.
CONS
- Not tailored to start-ups and is a little complicated
- Many have complained about bugs on the app
- Reporting is not as in-depth as it could be
- Defining tasks and planning complex timelines could be a bit easier
- You can only work on two projects at a time with the Free Plan.
- Customization options are limited.
- Restricted access to most project views
ClickUp
PROS:
- This program is a powerful collaborative tool that can be used for online research, document editing, or even code discussion.
- Multiple projects can have tasks assigned to them.
- There are numerous customization options available in the UI. Colors can be changed, or the software can be white-labeled. You’re also free to drag objects into your sidebar so that each user has access to relevant information.
- There are many different views to choose from, so you can see the tasks that most suit you.
- One of the most cost-effective project management tools available
- Simple classification and logical search filters
- For such a low monthly fee per user, it is incredibly feature-rich.
- There are numerous time management tools available.
- A Free Forever plan is available, which includes limitless tasks and members.
CONS:
- The software may be pretty sophisticated with all of the options provided.
- With the many drag and drop options, it’s easy to make it more involved. This could lead to users accidentally cluttering their space.
- Managing guests is more challenging, and entering them into the system is complicated.
- It has a steeper learning curve than other project management tools.
- You’ll need to upgrade to a higher plan to get access to all of the features.
- In the list templates, dates can be confusing.
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Quick FAQs
Are Teamwork and ClickUp free to use?
Teamwork and ClickUp both have free plans. These are great for small teams with modest resources. This is also ideal for anyone who wants to test the software before investing their hard-earned money.
However, the free tools are severely limited in storage capacity (100 MB) and capability. So you’ll have to upgrade eventually if you’re serious about project management.
Do nonprofits get discounts with Teamwork and ClickUp?
On a case-by-case basis, Teamwork offers discounts to organizations and educational institutions. To apply for a discount, contact the platform and explain your situation.
You’ll be given a code to enter throughout the checkout process if you’re successful.
Similarly, if you’re improving your community through education or a charitable organization, ClickUp offers discounted rates.
Again, you’ll need to contact ClickUp directly to negotiate pricing.
Is it possible to take Teamwork and ClickUp’s Premium Plans for a test drive?
Yeah! Teamwork provides a 30-day free trial to try out its premium services. In the same vein, you can use the limited freemium package for as long as you want.
ClickUp, on the other hand, does not offer a free trial. Instead, it encourages people to try them out for free with its basic package. After signing up, if you are not satisfied with ClickUp’s premium service, they provide a 30-day money-back guarantee.
Is ClickUp also considered a CRM?
ClickUp is used chiefly for project management. However, you can use its features to create a CRM in your workplace.
To capture all the information you need about your clients, you’ll need to set aside an area for your CRM. Then you’ll have to construct a hierarchy using custom fields. If this sounds too complicated, Teamwork and its official CRM add-on might be a better fit.
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Final Thoughts
Both Teamwork and ClickUp are feature-rich solutions with many capabilities when it comes to project management. But which is the superior option?
It’s a difficult decision because Teamwork and ClickUp have similar features in many aspects. They’re also reasonably priced, so even modest companies should think about them.
However, when it comes down to it, ClickUp is the more affordable option with an overwhelming number of features. Thanks to its highly flexible interface, it’s perfect for any size team, enabling a wide range of tasks.
But on the other side, Teamwork is an excellent solution if your organization requires easy client access and collaboration.
Teamwork is also a great option if you need a system that can handle multiple elements of your business. Teamwork is ideal for mid to large teams regardless of which subscription you choose.
Either way, your company will surely benefit from some form of project management. But you might as well get the software that’s best suited to your needs.
