The Best Project Management Software For Small Teams

So you’ve finally taken the plunge into the business world. You and your modest team are ready to take on some challenges.

Let me lighten your load a little by revealing the best project management software for small teams. 

I know it’s not breezy to run a small business.

While concurrently replying to hundreds of essential emails, you, as the owner, must concentrate on your business strategy.

You also have to engage with your clients, organize your personnel, allocate work, and juggle various other tasks. 

Besides, you must have realized by now that stapling Post-It notes all over your computer system isn’t really practical.

These organizational issues only get worse as your business grows.

So if you’re having difficulties keeping your calm right now, it’s only going to worsen.

Having the appropriate procedures to track tasks and project plans is critical to successfully managing your project.

Choosing a suitable project management system for both internal and external stakeholders is especially important in software development.

You can overcome obstacles with the help of an online project management tool.

However, going through all of the options available can be challenging.

Sure, there’s no one-size-fits-all option for project management software, but the list below should help you locate your ideal platform!

Continue reading to learn about the top project management applications for smaller businesses.

1. Teamwork Projects 

Teamwork Projects

Teamwork Projects is a fantastic project management tool that allows just about anyone to handle projects efficiently.

Teamwork Projects provides a comprehensive feature set at a reasonable price. 

Teamworks is genuine project management software, not simply a task manager, with workload management and risk management features.

Teamwork Projects is also a very scalable product.

Because the program is charged per user, it is affordable to enterprises of all sizes.

So, if you want to expand your business, this project management tool can be right for you.

I want to point out that Teamwork Projects’ interface is well-designed and sensible when it comes to simplicity of use.

However, some users have stated that the software has a steep learning curve at first. 

Because Teamwork Projects has so many capabilities, the user interface can be a little daunting at first.

However, commenters believe that Teamwork Projects is pretty intuitive after that initial learning curve.

Pricing Per Month: 

  • Free option 
  • $10 per user option
  • $18 per user option

Related Reading: Teamwork VS. ClickUp – Read The Full Comparison Here.

2. Trello 


Trello is an Agile project management solution that’s similar to a Kanban board in that it’s very visual.

Trello is a collaborative online workspace for managing activities of all kinds, including corporate projects and personal chores.

It’s easy to use on account of its drag-and-drop capabilities and intuitive design.

However, the lack of fundamentals like Gantt charts, time management components, and reporting tools might be lacking for some.

Nonetheless, those capabilities can be added via app integrations and plug-ins.

Sadly, they aren’t included in either the free plan or premium account by default.

Trello is eye-catching and exciting to use and an effective tool for team collaboration.

Determining whether it is appropriate for your entire team may require some testing.

Pricing Per Month: 

  • Free plan
  • $9.95 for Business Class 
  • $20.83 for Enterprise 

3. Asana 


The majority of productivity buffs favor Asana.

This online team communication solution excels not just at workflow management but also at task management.

Although Asana lacks complex project management tools found in project management software, it is an excellent solution for task management.

It has a clean, well-organized layout with just enough color and design to avoid appearing cluttered.

There are also some quirky elements, such as jubilant unicorns, that pop on screen from time to time.

Asana allows you to create a task and assign it to the appropriate team member.

You guys can schedule a due date, upload related documents, comment, and tag tasks to make them more searchable.

You can even set the task’s priority level and subscribe or unsubscribe yourself to receive notifications whenever the task changes.

You can also add task dependencies in the premium edition of Asana.

(For example, you can’t finish task C until you’ve finished tasks A and B.)

Thanks to its clever design and interactive aspects, Asana is a great project management program for small organizations. 

Price Per Month: 

  • Free for 15 members 
  • $9.99 per month for Premium Plan 

Related Reading: Trello Vs. Asana – Find Out Which One Is The Best For You.

4. ACTIVE Collab 

ACTIVE Collab - best project management software for small teams

ACTIVE Collab is a fantastic option for small enterprises because of its simplicity and power.

It’s a well-designed program that combines task management, time tracking, and billing into one straightforward tool.

With this powerful tool, you can keep all of your data in one place, allowing your team to communicate and stay informed.

Members can see what they need to work on next.

It also allows for file sharing, brainstorming, and discussion on significant themes, among other things.

Clients can also be added, all while your sensitive data is protected to the fullest extent possible.

Managing permissions allows you to specify exactly what each person can see and do, making it easier to involve them.

This solution is cloud-based; thus, it frees up your bandwidth from clerical, hosting, and maintenance tasks.

Active Collab enables your team to be more productive, collaborate more effectively, and never miss due dates.

Pricing Per Month: 

  • $25 for 5 users 
  • $49 for 15 users 
  • $99 for 30 users 
  • $199 for 60 users 
  • $299 for unlimited users 

Related Reading: Trello vs. Asana – Check Them out Here

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5. Zoho Projects 

Zoho Projects

Zoho Projects is a gratis online project management solution that makes it simple to outline, track, and participate in projects.

Task lists and milestones, for example, can help you break down large tasks into smaller, more manageable chunks. 

Using this platform, you also have more refined control over subtasks, recurring tasks, and dependencies.

The platform has a pleasing, minimalistic look to it.

Furthermore, the app’s structure allows you to learn the essentials of how to use it in just a few minutes.

Setting up projects is straightforward, and the software provides ample space to build and manage even the most complex projects.

You’ll obtain the tools you need without even looking for them once you invite team members.

You may start adding milestones to your calendar right away. 

The intuitive design puts important options at your fingers when you need them.

You can also personalize your dashboard to display the charts and updates you want to view first.

Pricing Per Month: 

  • $50 Flat Rate

6. JIRA 

JIRA - best project management software for small teams

Jira is a prominent project management software used by Agile teams.

The tool is set up to assist users in capturing, allocating, and prioritizing their work.

Furthermore, it allows the user to control the entire application development process, from concept to launch, ensuring thoroughness. 

Furthermore, its user-friendly interface facilitates team cooperation and empowers you to complete tasks efficiently.

Jira can be used by the team at every level, from planning to tracking to releasing effective products. 

You may schedule sprints, generate user stories, and allocate tasks to the appropriate team members using Jira.

Jira also allows you to prioritize and discuss your team’s work in real-time, with complete visibility.

Jira also provides real-time, visual data reports, which have been shown to improve team performance.

This platform’s best feature is that it can be used for both internal and external project management.

At the same time, it can handle software development and Agile tracking. 

Pricing Per Month: 

  • Free trial for seven days 
  • $10 for 10 users 
  • $7 per user for 100 users 
  • $12,000 per year for 500 users (self-hosted) 

7. ProWorkFlow 


ProWorkflow was created to improve team communication while also increasing efficiency.

Although this software has more functions than a basic task management program, it still lacks a few. 

ProWorkflow is a cost-effective system that caters to both small businesses and giant corporations.

I’d suggest it to any company that needs the collaboration features ProWorkflow provides.

ProWorkflow’s excellent customer care team is one of the things that sets it apart from the competition.

Even if you’re on the cheapest pricing plan, the ProWorkflow team will go out of their way to help you. 

With only a few drawbacks, ProWorkflow provides the majority of what you need from a project management solution.

To begin with, there are no risk management tools.

This might be a significant consideration for large companies that need to track expenditures and risks throughout a project. 

Furthermore, I’ve read reports from some customers that the reporting features are a little “clunky.”

However, these evaluations don’t provide much additional information.

Price Per Month: 

  • $20 per user for the Professional Plan 
  • $30 per user for the Advanced Plan 

Related Reading: Get Shit Done – Click Here To Learn More.

8. Basecamp 


Basecamp is a popular and comprehensive project management solution that allows you to bring all of your projects together.

It accomplishes this by displaying a broad picture of everything going on in your company on your home screen.

From there, you can drill down to learn more about projects, teams, and communication.

Basecamp allows you to upload and exchange files, keep track of tasks in progress, and more.

It provides teams with a more effective way to collaborate than email with a bulletin board, task list, and schedule.

Overall, if your team wants a freeform atmosphere to stimulate collaboration, this is an excellent program to use.

Price Per Month: 

  • $99 for your entire company 
  • Free for teachers and students 
  • 10% off for charities and nonprofits 

9. Liquid Planner 

Liquid Planner - best project management software for small teams

Liquid Planner is one of the most visually appealing and intricate work-management tools available today.

This unrivaled project management application can handle any project, not just simple chores.  

Liquid Planner is highly technical and may take some time and study to understand.

But those who truly commit to its complexities will see a significant benefit.

Liquid Planner is a fantastic piece of software for smaller teams who want to work smarter.

Liquid Planner has all of the tools you’ll ever need or want for project management.

You can name a project, assign different team members to work on it, establish deadlines, add milestones, and much more.

Tasks can have subtasks, and projects can have sub-projects as well.

Liquid Planner lets you customize your dashboard because it’s easy to get lost in the plethora of options.

Liquid Planner is an excellent choice for SMB project management since it can handle ad-hoc work and ticket queues.

Price Per Month: 

  • $45 per user (minimum of 5 members) 

10. Wrike 


Wrike is a feature-rich project management tool that caters to the needs of a wide range of companies.

Workload management, automated processes, and file proofing are just a few of the comprehensive capabilities included in this software. 

Wrike also interfaces with over 150 software apps, allowing you to get the most out of the product.

Wrike also provides all of this at a reasonable cost.

Wrike does, however, have a learning curve because it contains so much built-in capability.

You’ll have to devote some time to mastering the platform and passing it on to your colleagues.

As a result, I recommend Wrike to organizations of all sizes who are willing to learn new software.

Wrike is not the breeziest software to learn, according to user feedback.

There is a minute learning curve to overcome at first, and users report that there is some “clunkiness” to overlook. 

Wrike, on the other hand, is exceptionally well organized.

The high amount of functionality supplied with the software contributes to the steep first learning curve.

Things will start to make more sense if you figure out how to use those core features.

Wrike features a large number of integrations, with over 150 to choose from.

Analytics, collaboration, marketing, HR, finance, and other tools are among them.

They also provide an API through which you can create connections.

Wrike’s basic customer service is available 24 hours a day, seven days a week.

You may reach out to a person via phone, live chat, or email.

There are various tools accessible, such as a knowledge base, video lessons, and live webinars. 

Price Per Month: 

  • $9.80 per user for the Professional Plan (15 users) 
  • $24.80 per user for the Business Plan (200 users) 
  • Enterprise Plan available for unlimited users at a custom price 

11. Redbooth 


Redbooth is a Kanban-style task management program that focuses on simplicity and a clean interface.

Small and midsize enterprises can use Redbooth to plan projects, track activities, and interact within the platform.

We like how simple it is to transition jobs and projects from “to-do” to “done” with Redbooth.

Redbooth does, however, have some drawbacks.

While Redbooth has a “timeline view” Gantt chart, its functionality is limited.

Furthermore, there are no task costing, scheduling, or resource management tools in Redbooth. 

As a result, I suggest this software to small organizations that don’t need to undertake a complete cost analysis just yet.

One of Redbooth’s significant characteristics is its ease of usage.

Redbooth is really straightforward to use on a daily basis.

You may create new individual tasks by putting a line into an empty box and pressing “Enter.”

Then you can rearrange them and task lists in any way you want using drag-and-drop. It doesn’t get any easier than this.

In terms of integrations, Redbooth is likewise a little limited.

There are 15 pre-built integrations to choose from, including Box, Google Drive, Dropbox, Slack, and Clockify.

However, the Zapier integration broadens these possibilities, which is a welcome addition.

Your price plan determines the degree of customer service you receive.

Every user has access to email and community forums for support.

Phone support and free training are also available to Enterprise-level plan users.

Price Per Month: 

  • $9 per user 
  • $15 per user 

Related Reading: How To Start Something New – Read The Full Post Here.

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12. ProofHub

ProofHub - best project management software for small teams

ProofHub is a cost-effective solution for enterprises that require a large number of users and comprehensive project management tools.

ProofHub differs from some of the other apps on this list in that it charges a single flat fee.

If you plan on adding more users to the platform, this cost makes the solution considerably less costly. 

ProofHub also has a high level of usability and many of the capabilities required for in-depth project management.

Members get time-tracking, resource allocation, and file-proofing capabilities. 

ProofHub performs admirably in terms of usability thanks to its “getting started” lesson.

Combining it with ProofHub’s well-organized and well-designed user interface gives you a really user-friendly tool for everyday usage.

ProofHub includes many of the tools you’d find in a typical task manager, plus a few more.

FreshBooks, Google Calendar, iCal, Box, Dropbox, Google Drive, Onedrive, and Outlook are the only eight connections available in ProofHub.

ProofHub also has an API you may use to create your own unique link to your preferred software. 

This list of connectors is somewhat limited, and we’d want to see a lot more possibilities introduced in the future.

Customer help is available in a variety of ways at ProofHub.

Direct assistance is available by live chat, email, or web ticket.

You can also use ProofHub’s help center, video tutorials, and blog if you prefer to figure things by yourself. 

While ProofHub provides a lot of advantages, it also has some disadvantages.

Many of the standard capabilities with various platforms are missing from ProofHub.

For example, there are no budgeting options, and risk tracking and resource management are limited.

Furthermore, the software’s restricted integrations make it more challenging to add that feature.

While ProofHub is an excellent piece of software for many people, it isn’t a one-size-fits-all solution for small businesses. 

Price Per Month: 

  • $45 for the Essential Plan (unlimited users) 
  • $89 for the Ultimate Control Plan (unlimited users)

Final Thoughts 

Sure, there are other possibilities besides those listed here.

However, it is essential to make a decision based on critical variables that are specific to your company, team, and projects. 

Each company has unique requirements and may require specific platforms to manage its projects.

Whether you’ll utilize the product internally or share it with your employees’ influences which project management solution is appropriate for you. 

An ideal outsourcing partner should be willing to collaborate with your preferred project management application. 

Anyway, all the project management software I listed above couldn’t have gained traction without stellar performances.

Choosing the right project management software will certainly improve your company’s productivity and make your work life a lot more manageable. 

Disclosure: This article might contain affiliate links to the resources I refer to. It's at no cost to you, and it's how we pay the bills. Get more info here.

Brooks Conkle Banner Image
Brooks Conkle

Brooks is an entrepreneur, father, husband, & follower of the golden rule. He has over 15 years of experience as an entrepreneur after graduating with a Finance degree from Auburn University. Addicted to starting new business projects, he believes in creating multiple income streams and a life of flexibility. Business should work around your life, not the other way around. He creates content on his website, sharing his projects to help other hustlers in marketing, personal finance, and online business.